Conecto Bookkeeping

Book a cost the business paid: account is what it was for (an expense, or an asset like equipment), paid_from where the money came from (default the bank account; a card, cash or the owner's account). paid_by instead (an email) makes it an expense claim, like Xero's: someone paid with their own money and is paid back with books_repay_claims. With a tax, the tax to reclaim is split off (amount includes it unless amount_includes_tax is false). Attach the receipt from the file store. A negative amount is a refund. Costs $0.01 per call; nothing if it fails.

Pay back what someone paid for the business with their own money (expense claims, from books_record_expense with paid_by), like Xero's: all their open claims in one currency, or the claims named, in one entry from paid_from (default the bank account) against Expense claims to repay. sepa_file: true adds a SEPA credit transfer file to their iban, to upload to the bank. Costs $0.01 per call; nothing if it fails.

A report in the base currency. profit_and_loss and tax cover from-to (default: this fiscal year so far); balance_sheet and trial_balance are as of to (default today); general_ledger lists each account's lines from-to with running balances (one account, or all, paged); oss is a quarter's sales to consumers in other EU countries for the One Stop Shop return, per country and VAT rate in euros (quarter, default the last one ended; no books needed); reconciliation holds each bank account's books against the closing balance its latest statement on or before to stated: reconciled, to_match (statement lines and entries still to pair explain the difference) or off (unexplained). Like Xero's: profit_and_loss with compare adds columns for earlier months, quarters or years; cash_summary shows the money accounts at the start and end of from-to and what came in and went out, by account; executive_summary (default this month so far) gives cash, profit, margins, what is owed both ways, debtor and creditor days and invoices issued, against the same days a month before; budget_variance holds a budget (books_save_budget) against the actual figures for the months from-to touches; vat_return gives from-to by the boxes of the VAT return the business files itself, Germany's advance return by Kennzahl or the UK's nine boxes (country, default the business's), with what the books can't tell yet. Like Xero's short-term cash flow, cash_forecast projects the money accounts `days` ahead (default 30, up to 180) from open invoices and bills on their due, expected or planned dates and what repeating templates will make, by day and week, with the lowest point and the overdue invoices and bills it leaves out until they have a date to come (each with the id that invoices_set_expected_date or purchasing_set_planned_date takes). snapshot is the year so far (default) against the same days a year before: profit, margins, income and expenses by month, the largest costs, the balance sheet, cash, and the av…

Undo an entry by booking its mirror image (entries are never edited or deleted). It is dated like the entry, or today when that period is locked, unless date is given. Bank lines matched to the entry wait to be matched again. Entries posted from invoices follow the invoice: void it, or record a refund. Costs $0.01 per call; nothing if it fails.

Add accounts or change them, matched by code: name, type (only while unused), description, a new code, archived (only with no balance and no role), a bank account's IBAN and BIC, and role. Roles are the accounts the books post to on their own: bank, cash, receivable, inventory, input_tax, sales_tax, payable, retained_earnings, opening_balances, sales, cost_of_sales, exchange, depreciation, accumulated_depreciation, asset_disposals, customer_credits, supplier_credits, expense_claims, import_vat. Giving a role moves it from the account that had it. Costs $0.001 per call; nothing if it fails.

Put an asset the business bought in the register, like Xero's fixed assets: a van, a machine, a laptop, with its cost, purchase date and the asset account its purchase was booked to (registering books nothing). method: straight_line over its life down to residual, declining_balance at rate_percent of its book value at the start of each fiscal year, full (all of it in the month it starts, for something cheap enough to write off at once) or none (land). averaging: full_month counts the month it starts in full, actual_days counts days. Depreciation goes to the depreciation expense and accumulated depreciation accounts (made as 6950 and 1590 when missing) unless expense_account and accumulated_account say otherwise. An asset depreciated before the books started brings opening_accumulated. To change one, pass asset: once its depreciation is booked, only its name, description, serial number, warranty and tracking change. Costs $0.001 per call; nothing if it fails.

A bank rule, like Xero's: which new bank lines it matches and how to book them, so lines that come every month (bank fees, rent, the phone bill) book themselves. when: conditions on the counterparty, description or reference (contains, equals, starts_with, ends_with; any case), all of them or any (match). Narrow it with direction (in, out), amount_min and amount_max (the line's size, no sign) and bank_account. Book to account with an optional tax split off, or split by percent across accounts (70% phone, 30% private), each part with its own tax. Rules are tried by position, lowest first; the first that matches is the line's first suggestion in books_bank_lines, and books_apply_bank_rules books every line a rule matches. Matched by name; only what you pass changes. Costs $0.001 per call; nothing if it fails.

A budget, like Xero's budget manager: an amount per income or expense account for each month from start (12 months unless months says otherwise). Each line gives amounts (one per month), monthly (the same every month) or yearly (spread evenly); a line for an account already in it replaces that line, and remove takes one out. Hold it against what happened with books_report budget_variance. Matched by name. Not a team's spending budget at Conecto. Costs $0.001 per call; nothing if it fails.

A tax rate the books use (VAT, GST, sales tax), matched by name. Tax charged on sales is owed on sales_account (default: the sales tax account); tax paid on purchases is reclaimed on purchase_account (default: the tax to reclaim account; null when it can't be reclaimed, and it stays part of the cost). A rate in use can't change: add a new tax and archive the old one. Invoices make the taxes they need on their own. kind makes a new tax one the business owes itself, like Xero's reverse charge rates: rc_eu (services from another EU country), rc_abroad (from outside it), rc_home (reverse charge at home) or eu_goods (goods from another EU country); on an expense or a bank line it books the VAT owed and reclaimed at once, the amount paid being without VAT. kind import is import VAT paid at customs, no rate: what is booked with it is the VAT itself, reclaimed whole on the import VAT account (1310, made with it), where an expense or a bank line counts with no tax named (box 62 in Germany, box 4 in the UK). Conecto gives no tax advice; the rates are the business's. Costs $0.001 per call; nothing if it fails.

A tracking category, like Xero's: a department, a region or a project line, with its options. Up to two at a time. Any line can then carry one option of each (tracking: {"Department": "Service"}): journal entry lines, expenses, bank lines booked to an account, invoice and bill lines; profit and loss splits by a category with books_report by_tracking, or keeps to one option with tracking. Matched by name: options adds options, rename renames them on every line, archive stops new use. Costs $0.001 per call; nothing if it fails.

Start the business's double-entry books, or change their settings. The first call needs currency (the base currency of every report; it can't change once something is booked) and makes the chart: "starter" (cash, bank, receivables, tax, equity, sales and common costs, numbered 1000-8000) or "minimal" (only the eight accounts the books post to on their own). The books start on start_date (default: the start of this fiscal year); enter what the business owned and owed that day as one entry against the opening balances account (3900), unpaid invoices and bills from before included. With post_invoices (default on), sent invoices and supplier bills, their payments and voids post on their own, those from start_date on right away. payment_accounts says where payments land per method, in and out (default: the bank account, cash in the cash account); rates are standing exchange rates for currencies the European Central Bank doesn't publish. Costs $0.001 per call; nothing if it fails.